ºÚÁϲ»´òìÈID Number for New Employees and Others
To more efficiently add new employees and others to MyJob and/or CheckMarq, and assign ºÚÁϲ»´òìÈID numbers and email address, there are two distinct processes in place. The ºÚÁϲ»´òìÈCard Office no longer generates ºÚÁϲ»´òìÈID numbers and will not issue ºÚÁϲ»´òìÈID cards to individuals who do not appear in MyJob and/or CheckMarq and who do not have the ºÚÁϲ»´òìÈ ºÚÁϲ»´òìÈID Authorization Card.
Employees Paid by ºÚÁϲ»´òìÈ
The Department of Human Resources will enter data for employees scheduled to receive payment from ºÚÁϲ»´òìÈ into MyJob. The Employee Data Form (EDF) and Salary Authorization must be forwarded to HR by the hiring department to add the individual to MyJob. The hiring department may submit the paperwork up to eight months in advance of the employee's start date. Once the Department of Human Resources receives the appropriate paperwork and the individual is added to MyJob, an ºÚÁϲ»´òìÈID number and an email address will be generated the next day. Please submit the appropriate paperwork well in advance of the start date.
Individuals Not Paid by ºÚÁϲ»´òìÈ: Courtesy Appointments, Jesuits, ROTC Members, Sodexo, Temporary Visitors (i.e. Auditors, Consultants and Vendors on site for more than one week)
The Office of the Registrar (OTR) will enter data for individuals not paid by ºÚÁϲ»´òìÈ into CheckMarq. The ºÚÁϲ»´òìÈID Number: Non-ºÚÁϲ»´òìÈEmployee form must be forwarded to the OTR by the host college/school/department to add the individual to CheckMarq. Once the appropriate paperwork is received and the individual is added to CheckMarq, an ºÚÁϲ»´òìÈID number and an email address (if requested) will be generated in 2-3 business days.
An email account offers:
- access to on campus shared computers.
- use of ºÚÁϲ»´òìÈ Secure WiFi and VPN.
- processing of documents of MFD (printers, scanners, etc.).
- access to Office 365 services (Office, Sharepoint, Teams, etc.).
Please submit the appropriate paperwork at least one week in advance of the individuals' start date.
Getting an ºÚÁϲ»´òìÈID Card
Once an individuals' data has been entered in MyJob (by HR) and/or CheckMarq (by OTR) and an ºÚÁϲ»´òìÈID number has been generated, the individual can be directed to the ºÚÁϲ»´òìÈCard Office with a signed ºÚÁϲ»´òìÈ ºÚÁϲ»´òìÈID Authorization Card and photo ID to receive a ºÚÁϲ»´òìÈ ID card. Having a ºÚÁϲ»´òìÈID Card gives individuals the ability to access on campus buildings and the ability to purchase an on campus parking permit.
If the individual also requires access to CheckMarq and/or D2L, the individual must complete online FERPA training, and sign both the certificate of completion and the confidentiality agreement embedded in the tutorial. The FERPA documents are to be submitted to the OTR along with: